When it comes to being productive, there is simply nothing worse than poor time management. Some people have a knack for managing time well, while others struggle. Keeping track of an entire team of people is something someone cannot do on their own, no matter how well they manage their time.
Using a time tracking tool puts everyone’s process and progress out in front of you. It helps those who are disorganized plan out their day, and shows you that everyone is staying on schedule. If you aren’t using time tracking, you may not realize how much your company is at a disadvantage until it’s too late. There might be loose ends you don’t know exist that could be accumulating and unraveling your business.
There are tools you could be using to tie those loose ends up while taking progress you have already made up a notch. Keep reading to see what it is that you are missing out on, how it is affecting your company’s overall performance, and how to get started with time tracking.
What Happens When You Don’t Track Time
Here are some ways that the lack of time tracking can put you behind. Some will seem obvious to you and others you may not have realized. In any case, observe how many of these apply to you and, when on the flip side, how much smoother things could be running.
There are only 24 hours in a day, and it is very easy to use that time up before accomplishing all of your goals. Without mapping out how long each task will take, a person cannot know how much time they have for breaks or when it is absolutely necessary to move onto the next thing.
Without time tracking it is easy to get sucked in by distractions, such as phone calls or emails. Making time for such things is necessary during a person’s day, but if they don’t plan out how to fit them in they cannot know when it is eating up too much of the time they need for more important things.
Without the awareness of how each person is spending their time, compensation for their work could be drastically off base. This is a concern for both the employee and the person paying them. You want to make sure you aren’t overpaying them and they want to be sure that they are getting fairly compensated for all of their work.
Employees are often times working on multiple projects at a time. Without proper organization, important details may be forgotten.
Without time tracking you won’t be able to sit back and go over everything that was accomplished during the day in a clear and organized fashion. Not only is this incredibly useful for planning out the next day, it helps to give everyone a sense of accomplishment as well.
You may have an opinion about an employee’s productivity and have no way of accurately monitoring it. Without time tracking you cannot know why they are getting assignments done in the amount of time that they are and if their reasoning is legitimate. You may believe this person to be lazy when they are actually your most efficient employee.
Using time tracking and monitoring your employees productivity will help you to correct inappropriate salaries, rates, product prices, team sizes, and work processes. All of your information on these categories will be based on the facts you have collected and not just your intuition. As a result there will be less wasted time, more transparency, and a clearer insight on the strength of your team.
Choosing A System
When researching the best time tracking software, you will want to make sure you are choosing a program that will:
- help your business to be more effective
- help your business to avoid liabilities
- help your business to take a critical look at its current program and solve any existing problems
Use these bullet points when sampling different software and you will end up feeling more confident with your final decision. Don’t wait any longer to start exploring the different options available to you out there, as you will most likely want to test them out and make sure your choice fits well with you and your company.
As you begin this process, make sure to explain the benefits to your employees. Some examples are: they will never be underpaid again, they will have better insight on their work patterns, and they will end up with more efficient team members. Making this type of change may worry some people in the beginning, so you want to ensure them that this is a positive adjustment.
Get excited! This adjustment will clear out all of the clutter getting in the way of your company’s success so it can function at it’s highest potential.