Time management is important because it impacts everyone and everything in the world of business. Time is ticking and if you don’t track it you miss out on these:
- Time can help you create an idea or innovation
- Time can make or break business.
- Time can change your income or expense.
- Time can create new business opportunities
- Time can help you estimate your operations
- Time can recreate your procedures or processes
- Time can find operational inefficiency
- Time can engage or disengage employees
- Time can improve your productivity levels
One of the biggest challenges at workplace is to implement time management effectively. Once implemented the next big challenge is to convince employees to log work hours. Even if you make it a mandatory policy it’s either not complied or ignored leading to total chaos. This is a huge challenge for businesses that do their business based on billable hours so here are some tips that can help your company and employees to start time tracking.
The first thing that comes to the mind of employees about time tracking is that companies or managers want to micromanage daily work. This usually creates suspicion in their mind that they are constantly being monitored. Employees need to be explained that time tracking is not about lack of trust; it’s about making sure the company’s projects are profitable and that it helps improve team productivity & collaboration. It’s about understanding which task or project brings money and which one doesn’t. Time tracking can also help them to improve productivity & performance levels and keep track of tasks, projects.
Before implementing the time tracking across the organization, it is very important to show how to use the app and its features. Doing tests for few weeks is also helpful to understand the sentiment of employees and gather important feedback on usage if any. Training is essential for every employee. The key areas of training are how to use the app, how to submit timesheets, and how to review their own tasks, projects and productivity. Create an internal presentation for employees to refer whenever they have any questions. You can utilize Timepot’s blogs, videos and FAQs in your internal training materials.
It is possible that since the time tracking system is new to your employees, they might simply forget to log hours or even log time at the end of the day manually. To make this a regular practice employees can make use of automated timer button in Timepot which is also available in productive tools such as Jira, Trello, YouTrack, Gmail, Google docs, slides and sheets. This way employees don’t have to remember or forget logging time. All they have to do is start/stop timer on tasks.
Reward and recognition programs are very well known ways of telling employees that the company appreciate their efforts for being an inspiration to other colleagues. Companies can reward employees with gifts or any other form of recognition if they log time. Admins or managers can keep a track of logged hours and it’s very easy to identify the employees who are logging time on daily basis or employees who are not doing it. The reward or recognition can be for both groups.
Share interesting trends on weekly basis to all employees on how they have logged time by project, tasks or department like marketing, operations etc.
There are one or more tasks that are time consuming leading to low productivity. Some tasks are very tedious require more focus, energy and determination. One way of doing this is by starting the day with tasks that employees enjoy doing more, this will help them wrap up all the tasks leaving with more time and mental space to complete and focus on the time consuming tasks.
Create daily/weekly meetings where senior management can use Timepot reports to discuss tasks, projects as to how much time is spent on all tasks. Use this data and employee feedback to brainstorm tasks, timelines, processes, procedures, workflows and find out ways of doing this in a productive way. This is where everyone tries to identify areas of improvement, ideas to maximise profits and minimise expense across your projects and allocate resources efficiently.
Change is never easy. To introduce and adapt any new system, app or policy is going to take time to sink in the minds of employees so expecting full co-operation and compliance does not make sense. Try www.timepot.io for free for 30 days explore how it can save your time, money and improve team productivity.