report

Video : How Timepot Report helps you save time and money

Timepot’s report section helps you generate and export complex reports on your employees, tasks and projects. Here is a video explaining how it works and what are its benefits.

Generating reports manually is a time consuming and difficult task. Imagine you run a company that provides many services to global clients. How do you collate all the project data from different sources like accounts, project management and operations? Putting together all this data in a unified format takes a lot of time, resources and analytics. In case if you are a sole proprietor or entrepreneur with a small team you need to develop reports manually on a regular basis.

Reports predict trends based on historical data and this is an advantage toward controlling expenditure and increasing revenue. Entrepreneurs and Managers who review the reports on a daily or frequent basis can make strategic changes or adjustments in teams, work procedures, planning, execution and implementation areas.   

Timepot’s reports can help you achieve the following objectives:

1. Business planning, performance & growth
2. Analyse time on client projects, tasks
3. Identify productivity & operational gaps
4. Serve as supporting document for billing
5. Create company credentials & case studies
6. Quarterly/Annual reports
7. Record & Documentation

1. Business performance, growth and planning
Traditionally businesses rely on a basic documentation or the amount of profits they make yearly to gauge their progress. The historical data presented in Timepot reports can solve many challenges. Timepot reports show your business performance and provide you with a means of comparing periods of time, projects, employee work and your growth history. It can help you estimate your budget, operating and marketing plans for upcoming months or years. You can also cross compare projects and services that are the most successful, and which projects or services you may have overlooked.

2. Analyse time on client projects, tasks
There is so much of value and insight hidden in time. The time that you spend growing your business by doing a wide range of activities and tasks. Track them closely and they have a story to say about how you work or rather how should you work to save time and money. Analysing logged time on client projects, tasks help you find reasons of success or failure, these reports, if analysed or presented wisely, can be helpful in making the client understand the dynamics of the project and regularly work on areas of improvement. Reports also help to ensure your client how the work is done in an ongoing project so they feel they are in control.

3. Identify productivity & operational gaps
Productivity is a huge issue faced by big and small companies both. There is always some kind of conflict going on between manager/supervisor and their teams that brings constraints in workflow and efficiency ultimately leading to delayed work, missing deadlines, errors etc.

There could be many reasons behind productivity. Timepot reports can help you pinpoint reasons by project, user or task. If projects or tasks are taking longer time then it’s important to investigate further if the root cause of this problem is operational, skill or performance related.

4. Serve as supporting document for billing
Timepot’s reporting section allows you to export files in CSV or PDF format which makes it very easy for companies to share it as a supporting document for invoice if x number of hours were spent on a project then which task took how much time? This data breakup gives clarity on the project work helping smooth clearance of invoices. This serves as a strong trust factor for your client that you are sharing detailed project work that is well documented.

5. Create company credentials & case studies
Creating a compelling company credentials or client case study puts you right on top of the competition. Every company talks about how much time they spent working on a particular project, or how many team members worked or how the work was done in a phase wise timeline. All this and more data can be generated using Timepot report. You can see hours of work, projects, tasks by years and present this data on your digital platforms like websites, blogs, infographics. These type of stats always attract new clients.

6. Quarterly/Annual reports
An annual report is an effective tool for providing employees, investors and clients with a complete picture of you and your business.Usually, big companies create annual or quarterly reports with financial data due to legal obligations. There is a trend going on that small companies are creating annual reports that feature their best projects, how it was conceived or achieved giving a glimpse into the work hours, team, project outcome etc. Timepot report is quite useful in creating such type of reports that attract potential new clients, investors.

7. Record & Documentation
Even though Timepot’s data is safe, secure and can be checked in real-time, it’s a good practice to keep a record of all your projects just like there is a record of all your invoices and bills. You can keep the file reports on a computer or any storage device and don’t have to print and collect piles of paper. These project report can be very useful while expanding business in new markets, pitching new clients, or even while applying for a loan in a bank as required in some countries. Timepot’s bar and pie graphs in reports make it visually engaging and easy to understand numbers.

Timepot reports can actually save you time and money and play an important role in shaping the future of your company.

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