Time is an expensive currency that you cannot afford to squander. That being said, employers and employees alike have the responsibility to track work hours to make billing and salary payments an easy task. Time tracking is indeed different from micro-management. With time tracking, you are basically making sure that you can account for every minute that you bill your client for work done.
There are now different methods to track time for business purposes. It can, therefore, be confusing for business owners and managers alike on which time tracking method is suitable for their needs. Here are a few methods that may prove useful to different businesses.
Check In And Check Out Systems
These systems are probably the oldest and most rudimentary forms of time tracking. You are basically required to record the time during which the employees have started working, and the time they stopped working. These systems basically take the form of sign-in and sign-out sheets. The basic concept is to have employees register when they get to work and again when they are leaving. The advantage of using this method is in its simplicity and its straightforwardness. The downside of it is the time taken to complete signing in and signing out of work by employees is the time that would have been spent getting work done. It is, however, still a viable method for businesses with a small workforce (preferably under ten people).
Using Punch Cards
To make the process of keeping track of employee activities check-in and check-out systems were upgraded. The innovation that resulted from this upgrade was a manual clock system of tracking employee time. This system requires employees to put a card into a manual clock, push a button usually found at the top of the clock and have a time printed on the card. This work ritual is then repeated every time someone reports or leaves work. The major advantage of this system is that employers get the actual picture of time spent by employees at work. Unlike with the check-in and check-out sheets, it is impossible to forge time when using a manual clock system. The efficiency and effectiveness of these systems of time tracking are, therefore, almost solely dependent on employee diligence. It is up to the employee to ensure that they always have their reporting and their leaving time stamped on the card and the right line for that matter.
Using Software and Apps to Track Time
Technological advancements in the form of computers have focused on every aspect of the human life including timekeeping. That being said, it is only natural that software to track work hours both for personal and corporate use is much faster and more convenient. Time tracking apps are such innovation that helps you record time on your computer. Moreover, sophistication in the technology used in some of these advanced apps avails a fingerprint or retinal scan to start or stop work. This allows greater accuracy in the time tracking process.