Managing tasks at work is challenging and organizing tasks is even more crucial. This impacts execution, implementation and timing of tasks. In comes Eisenhower Matrix.
Why use Eisenhower Matrix?
Dwight D. Eisenhower was the 34th President of the United States. As a president, he obviously had a wide range of tasks to prioritize which finally led him to invent the world-famous Eisenhower principle, which today helps you with task management. Eisenhower matrix is available on mobile and browser apps for free.
Eisenhower matrix is about prioritizing tasks by how urgent they are and what’s the priority level, it is not suitable for making complex or involved decisions. This matrix might vary based on the nature of business or work. The following graphic gives an overview of the 4 quadrants with different work strategies.
Image Source : http://www.eisenhower.me/eisenhower-matrix/
The curious case of task management
You reach the office, open your email & other apps and your eyes pop out seeing the number of tasks you have to do, especially if it’s a Monday morning. You get lost just by looking at those tasks and there is no clarity what is the priority of task and which one to do first.
Eisenhower matrix helps with identifying tasks and how to manage them. This exercise plays a very important role whether it’s personal or business task.
Remember that it’s just a structure to categorize your tasks based on importance and priority, you can always replicate this matrix template in task management and productivity tools. It’s a different scenario If you are an agency or startup then tasks happen in a really fast paced collaborative environment leaving you with a little time and a long to do list.
What’s more lean agencies or startups with smaller workforce work more in a scrum or collaborative model to ensure work gets done faster, on time. This involves co-operating with other team members on multiple tasks, add to that you have standups, brainstorming, meetings, followups reworking tasks.
This is where project management tools play a vital role to manage tasks to be on top of all this and stay in the game.
The art of time management
How many times it has happened that you did some new tasks & realize after many hours or days that you didn’t achieve this what you planned. Also how many times you had too many tasks on priority and you end up doing few because you spent unexpected time on the earlier tasks without estimating it.
We always care about completing the task, but never think about aspects such as how much time it took conceptualize, plan, organize and implement that task. This is quite natural if you are doing new tasks and not repeat ones.
There are many situations like this in our daily work life that block us from getting results or achieving targets. That’s where the time analysis comes in handy. It’s relieving when you start ticking off your tasks as you complete them, but your tasks could be your best friends in providing you valuable trends and insights to improve your task management skills, productivity and time.
Many professionals think that this data about time is irrelevant and there is no need for it. But if you sit down and review the tasks in detail they give you very interesting trends about your approach, work style, speed, performance and productivity levels.
This task analysis gives you huge opportunity to collate all data & revolutionize the way you think and perform various tasks. Watch this video to see how you can do this.
Now that you know your tasks and their priorities and the art of time management it is time to turn insights into actions.