7 Things to Look For When Choosing a Time Tracking Software

Time Tracking Software

Your employees’ time is the most valuable asset they bring to your organization. It’s a finite resource, and it’s easy to waste. Moreover, the things you think waste time — Facebook, smoke breaks, water cooler chatter — might not actually be the biggest time sucks in your company. Endless phone calls, meetings during which employees continually try to one-up each other, and procrastinating on unfulfilling tasks are probably much more significant time wasters.

Timepot helps you figure out exactly where your employees’ time — and the money that compensates it — is going. That information empowers you to make intelligent hiring and firing decisions, craft actionable performance reviews, eliminate useless tasks, and more efficiently run your business.

Before you invest in time management software, you need to ensure it offers you at least as much as you spend on it. Here’s how to ensure you get the most out of the time management program you select.

Detailed Reports

It’s easy to get bogged down in the minutiae of time tracking software. That’s missing the point. It might be entertaining, frustrating, or enlightening to know how individual employees spend their time, but unless this information is channeled into actionable data, it’s useless. Look for time management software that offers clear reports, including average time use data, information on more and less efficient employees, and details about projects and tasks that use up the most time.

Customizable Tracking

Every organization is different. Time spent on sales calls might be everything to a sales-oriented business, but could be completely irrelevant to your firm. To be worth the investment, time tracking software must be customizable, allowing you to monitor the data, projects, and details that matter to you — not a generic list of “business tasks.”

Breaking Down Projects and Tasks

One of the most important principles of sound time management is that projects should be broken down into smaller projects. Those smaller projects should then be divided into specific tasks. This turns an amorphous goal into an actionable plan that makes it easier to measure results.

Effective time tracking software uses the same principles. Timepot divides up projects, then breaks them down into smaller tasks, empowering you to track projects to completion, while also measuring each individual task associated with the project. This helps you determine whether certain tasks are more time-consuming than others, assess individual employees’ productivity, and estimate when a project will be completed. That means no more missed deadlines, and no more random deadline guesstimates.

Ideal for Your Business Size and Structure

The needs of a small business are different from that of a large corporation, and may change over time as the business grows. Before investing in a time management program, ask whether it suits your business’s size. Timepot can work with businesses of all sizes, customizing its structure and price to your growing business.

Ability to See the Forest and the Trees

You can’t focus on minute details at the expense of the big picture. But if you focus only on the big picture — outcomes and significant goals — you may not have any idea what’s happening behind the scenes. The best time tracking software helps you manage not only your long-term and strategic goals, but also the daily steps that bring you closer to these dreams.

Timepot tracks ongoing projects, as well as the daily or weekly tasks necessary to bring your goals to fruition. You can view your projects by task or by employee, allowing you to seamlessly transition from measuring progress to evaluating employees. Armed with the data we provide, you’ll end the battle of missed deadlines and procrastinating employees.

Easy Schedule Monitoring

If you’ve ever wondered what exactly your employees do all day, you need time management software. The right program helps you monitor your employees’ time usage. Not only does this help you assess employee productivity. It also helps you more effectively evaluate your own expectations. You might not know how long a given task takes. Or you might think the employee who spends lots of time on Facebook is wasting time, when in reality, he or she simply works faster than others.

Before investing in time management software, ask yourself how easily you can monitor schedules at every level. That is, after all, the primary purpose of time management programs.

Increased Efficiency

Effective time use doesn’t necessarily mean spending every working second working. In fact, most research suggests that people are more efficient with frequent breaks, and that they procrastinate less and work harder when they’re not micromanaged. The right time management software can actually help with these goals.

Quality software helps you discover the sweet spot between efficient use of breaks and constant wasted time. You may see that employees get more done with frequent lunch breaks, or that a short walk every hour or two helps your staff get things accomplished more quickly. Noticing these individual trends helps you implement them on a policy level, potentially increasing company-wide productivity.

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