A long time ago, businesses had to track time with handwritten timesheet, which was a concept that did not last for decades because of its inefficiency. Thanks to the fast pace of technology, a lot of new systems emerged on the marketplace. Timesheet software products represent the disruption in this industry. In other words, they are the new technology that makes the process of time tracking more effective and precise and at the same time, less time consuming.
If you are thinking about buying time tracking software for your business, there are certain things you should be aware of. Below, we are listing some of the most important aspects you should consider before making the purchase.
1. Is It Tailored To The Needs Of Your Business?
Each company is different – and so are its needs. This means that your company has a different focus, and is unique in many aspects. From its actual size to the number of employees, the type of work each one is doing etc., there are several aspects you should have in mind before making the best decision and buying the right time-tracking software.
Do you need a timesheet software that will help with your payroll as well? Do you need it for a certain – or for all projects? How many employees will you track with it?
Write down every specific information and make sure to have it in mind when making the big decision.
2. Is It Hard To Use?
The timesheet software system you are considering has to be easy to use, even if it’s packed with tons of features and controls. It should never hinder your work or take more than a bit of your precious time. After all, the entire purpose of a timesheet software is to make you more productive and organized.
And if the ‘no matter how hard it is, I’ll master it’ thought is floating in your head, just think of all those software systems you couldn’t bear to adopt.
3. (Make Sure To) Ask For A Trial Or Demo
The best way to see whether a timesheet software is the right fit for your business – is to test it in practice. Seeing its interface, its features and how easy or difficult they are will not only help you make a decision on the particular software – but also let you know what your needs are from the very start. Now, there are many timesheet software companies that offer demo or trial use on their products. It is the best practice before the client makes a purchase. That makes it easy for you to see the options and choose the best one.
Tip: Make sure to not only use the demo or trial version when testing it, but use it in the same fashion you would be using the actual product. Only that way you will know if it’s the right software for your needs.
4. Is The Software Web-Based Or Offline?
This is an important question you should ask yourself before buying a timesheet tracking software. Web-based time tracking software solutions are dependent on an Internet connection. Now, since most of the companies nowadays have a constant connection, this is not an issue at all. However, if you need to track your time while being offline, purchasing a web-based timesheet solution may not be the best idea out there. Although choosing an online solution will make your timesheet available from any device, no matter if you’re in the office, away for a business trip or work from home.
5. Check Out The Actual Reviews
Whenever you are buying anything, make sure to check out the online reviews. Thanks to the rise of the digital world, there are tons of written/audio/video reviews for almost every product. The same rule applies to softwares and systems.
That being said, you should look for reviews of any time tracking software you consider and see what the actual users are saying about this. This will definitely broaden your focus, give you a big picture of how things are – or even recommend you a software you aren’t aware of (yet).
6. Create A Checklist
The more you review and use time tracking and timesheet softwares, the more features and functionalities you will be able to understand – and differentiate. This makes it easy to see what works for you and your needs, and what doesn’t.
The best way to make use of these ‘do’s and don’ts’ when shopping for a timesheet tool is to write them down and just check them with every new software you test. Handy, isn’t it?
7. Not Every Timesheet Software Is The Same
The last thing to have in mind is not a question like most of the previous – but a rule you should be aware of.
While this rule is definitely a no-brainer, there are tons of businesses that do not rationalize with this fact. The truth is, ever since the time tracking software technology was invented, different types of software and systems have emerged.
So, as good as this diversification is, it also introduces you to timesheet software packages that are incomplete in their features and/or some that may not be living up to your expectations. That being said, researching and testing the solution beforehand guarantees the best decision to make.
A Final Word
In the end, we all know that a little research goes a long way when choosing a product that has what it takes to set your business on another level and give you a better focus on your goals. Time tracking is something that definitely has these ‘superpowers’. It will help you and your employees to keep much better track of the time spent in working, brainstorming, having meetings, calls and tons of other activities.
With so many options available, it is almost impossible to not find the right timesheet software for you. In the very end, it all boils down to your needs.